Privacy Policy (GDPR)

Sibur Business Services Limited - Registered Company number 4167220.

Registered office 1 Osprey Drive, Hayling Island, Hants. PO11 9BX. Registered in England and Wales.

The privacy policy explains how we use any personal information we collect about you when you use this website and our wider services.

Personal data relates to any information about a natural person that makes you identifiable which may include (but is not limited to):

Names and contact information for example emails and telephone numbers
National Insurance Numbers
Employment history
Employee numbers
Credit History
Personal tax
Payroll and accounting data 

Sensitive personal data refers to the personal data but includes genetic data and biometric data. For example:

Medical conditions
Religious or philosophical beliefs and political opinions
Racial or ethnic origin
Convictions

Biometric data (eg photo in an electronic passport)

Sibur Business Services Limited, as a Data Controller, is bound by the requirements of the General Data Protection Regulations (GDPR). You agree that we are entitled to obtain, use and process the information you provide to us to enable us to discharge the Services (as defined in our Letter of Engagement and supporting Schedules)and for other related purposes including;

Updating and enhancing client records

Analysis for management purposes

Carrying out credit checks in relation to you

Statutory returns

Legal and regulatory compliance

Crime prevention. 

An IP or Internet Protocol Address is a unique numerical address assigned to a computer as it logs on to the internet. Sibur Business Services Limited do not have access to any personal identifiable information and we would never seek this information. Your IP address is logged when visiting our site, but our analytic software only uses this information to track how many visitors we have from particular regions.

At Sibur Business Services Limited we take your privacy seriously and will only use your personal information to provide the Services you have requested from us, detailed in your Letter of Engagement and supporting Schedules and as we have identified above. We will only use this information subject to your instructions, data protection law and our duty of confidentiality. 

For Business to Business Clients and Contacts our lawful reason for processing your personal information will be “legitimate interests”. Under “legitimate interests” we can process your personal information if: we have a genuine and legitimate reason and we are not harming any of your rights and interests.

For Business to Consumer Clients and Contacts our lawful reason for processing your personal information will be “A contract with the individual” for example to supply goods and services you have requested, or to fulfil obligations under an employment contract. This also includes steps taken at your request before entering into a contract. We may receive personal data from you for the purposes of our money laundering checks, such as a copy of your passport. This data will only be processed for the purposes of preventing money laundering and terrorist financing, or as otherwise permitted by law or with your express consent.

Our work for you may require us to pass your information to our third-party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing the Services to you on our behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the Services and we have agreements in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.

We will not share your information for marketing purposes with companies so that they may offer you their products and services.

When you give us personal information, we take steps to make sure that it’s treated securely.

Non-sensitive details (your email address etc.) are sent normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. 

We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of extra information about you when it is available from external sources to help us do this effectively. We may also use your personal information to detect and cut fraud and credit risk.

We will hold your data for 7 years in line with our regulatory requirements.

This is your right to request a copy of the information that we hold about you. If you would like a copy of some or all your personal information, please email or write to us at the following address:

Simon Burness, Sibur Business Services Limited, 1 Osprey Drive, Hayling Island, Hants. PO11 9BX. 

We will respond to your request within one month of receipt of the request. We want to make sure your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate by emailing privacy@sibur.co.uk or writing to the above address.

It is your right to lodge an objection to the processing of your personal data if you feel the “ground relating to your particular situation” apply. The only reasons we will be able to deny your request is if we can show compelling legitimate grounds for the processing, which override your interest, rights and freedoms, or the processing is for the establishment, exercise or defence of a legal claims.

It is also your right to receive the personal data which you have given to us, in a structured, commonly used and machine-readable format and have the right to transmit that data to another controller without delay from the current controller if:

(a) The processing is based on consent or on a contract, and

(b) The processing is carried out by automated means

Should you wish for us to completely delete all information that we hold about you please contact us by:-

Email: privacy@sibur.co.uk

In Writing to: Simon Burness, Sibur Business Services Limited, 1 Osprey Drive, Hayling Island, Hants. PO11 9BX 

Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.

If you feel that your personal data has been processed in a way that does not meet the GDPR, you have a specific right to lodge a complaint with the relevant supervisory authority. 

The supervisory authority will then tell you of the progress and outcome of your complaint. 

The supervisory authority in the UK is the Information Commissioner’s Office. 

We keep our privacy policy under regular review and we will place any updates on this web page.

Please contact us if you have any questions about our privacy policy or information we hold about you:

Email: privacy@sibur.co.uk

In writing: Simon Burness, Sibur Business Services Limited, 1 Osprey Drive, Hayling Island, Hants. PO11 9BX

Phone: 023 9246 2982